RFQ/RFP
ECTOR COUNTY EMERGENCY SERVICES DISTRICT NO. 2 RFQ/RFP
Introduction and Overview
Ector County Emergency Services District No. 2 (the “District”) is an emergency services district and political subdivision of the State of Texas created and operating under the Texas Constitution and Chapter 775 of the Texas Health and Safety Code. The District is governed by five commissioners appointed by the Ector County Commissioners Court.
The District is soliciting qualifications and proposals from qualified vendors to provide 911 emergency medical services and ambulance transport to local hospitals within and for the benefit of the District’s service area. This Solicitation does not include interfacility transfers, scheduled non-emergency transportation, wheelchair van services, stretcher van services, correctional transport, or airline transportation.
The District is procuring these services as professional services. Selection will be based primarily on qualifications, experience, demonstrated ability to perform the services, and the overall value of the proposed service model to the District. Pricing will be considered, but pricing will not be the sole determining factor, and the District is not required to select the lowest-priced Respondent.
A Proposal does not commit the District to award a contract or to pay any cost incurred by a Respondent in preparing or submitting a Proposal. The District reserves the right to reject any or all Proposals, waive minor informalities, request clarifications, conduct discussions or interviews, negotiate with one or more Respondents, and award or decline to award a contract in the best interest of the District.
Any prospective Respondent may request an explanation or interpretation of any portion of this Solicitation by emailing Commissioner Patti Kappauf at patti.kappauf@ectoresd.com. Requests for clarification should be submitted sufficiently in advance of the Response Deadline to allow the District a reasonable opportunity to respond.
This is a Summary and submission page.
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Proposals due
May 4, 2026 – Proposals due by 3:00 p.m. CST.
Job Location
Odessa, TX, United States
March 26, 2026
May 4, 2026
Contacts
Any prospective Respondent may request an explanation or interpretation of any portion of this Solicitation by emailing Commissioner Patti Kappauf at patti.kappauf@ectoresd.com. Requests for clarification should be submitted sufficiently in advance of the Response Deadline to allow the District a reasonable opportunity to respond.
Submission Requirements
Each Respondent shall:
- submit one (1) original and six (6) copies of its Proposal via mail; And email 1 digital copy to patti.kappauf@ectoresd.com
- enclose the Proposal in a sealed envelope;
- clearly mark the outside of the envelope with: a. the Respondent’s name and address; b. the Proposal subject; and c. the statement: “SEALED PROPOSAL. DO NOT OPEN IN MAIL.”
- deliver the Proposal by mail, hand delivery, or common carrier; and
- ensure delivery to the proper location before the Response Deadline.
Facsimile and email Proposals will not be accepted.
Delivery Address
Ector County Emergency Services District No. 2
Attn: Board President
PO Box 125
Gardendale, Texas 79758
5.3 Procurement Schedule
- March 20, 2026 – District issues Solicitation.
- May 4, 2026 – Proposals due by 3:00 p.m. CST.
- May 5, 2026 – Appointed committee opens proposals.
- May 5–May 18, 2026 – Committee review, scoring, reference checks, and clarifications, if any.
- May 19–May 26, 2026 – Interviews and follow-up discussions, if any.
- May 27, 2026 – Committee presents recommendation to Board of Commissioners.
- May 28, 2026 – Announcement of award, if any.
- May–June 2026 – Contract negotiations. Page 16 of 30 Ector ESD 2
- On or before October 1, 2026 – Provider shall have all required personnel, vehicles, equipment, and operational systems in place and shall commence services within the District.
